Privacy & Cookies Policy
FirstMind LTD (“we”, “our”, and “us”) is committed to ensuring that your privacy is protected. Set out below is how we use the information we collect and receive and how you can tell us if you would prefer us not to use the information, or to limit its use.
We are FirstMind LTD, a limited liability company registered in England and Wales with company registration number 1245330. Our registered office address is 21 Buckingham Gate, SW1E 6LB.
We provide a web-based and/or app-based platform that allows to assess candidates, customers and other people (“FirstMind Platform”). The FirstMind Platform enable leaders to make informed people decisions by providing insights. Customers are provided with a questionnaire on the FirstMind Platform and, on completion, FirstMind generates a Talent Discovery report. The FirstMind Platform can be accessed via your personal subdomain, www.<your company name>.firstmind.com.
As a FirstMind LTD customer, you are the data controller of any personal data you collect using the FirstMind Platform. FirstMind LTD and the customer collecting the data has access to destroy any data collected and is subject to applicable data protection laws.
Data Protection Officer
21 Buckingham Gate
By email: email@example.com
Anyone processing personal data must comply with the principles of processing personal data as follows:
INFORMATION WE MAY COLLECT
Information you give us
You may give us information about you by registering or filling in forms on the FirstMind Platform or by corresponding with us by phone, email or otherwise. This includes information you provide when you:
Information we collect from respondents
The FirstMind platform allows respondents to fill out questionnaires to generate the Talent Discovery report and discover their talents. FirstMind and FirstMind clients has access to the respondent full report. All respondents gives consent to FirstMind storing this report and may at any time demand all data destroyed.
FirstMind LTD hashes the personal data to anonymize all stored, filled questionnaires and reports for analytical purposes.
WHAT WE DO WITH YOUR INFORMATION
FirstMind Website and FirstMind Client Platform: We may process your personal data for the following purposes for FirstMind’s own:
HOW LONG WE KEEP YOUR INFORMATION
Personal information received by us will only be retained for as long as necessary to fulfil the purposes described in this policy or for the maximum period of time as required by law, after which time it will be destroyed in a secure manner. Please note that if your personal information is shared with third parties (as detailed above) they may have different retention policies.
Access to your information and updating your information
You have the right to access information which we hold about you. If you so request, we shall provide you with a copy of your personal information which we are processing (“subject access request”);
You also have the right to receive your personal information in a structured and commonly used format so that it can be transferred to another data controller (“data portability“).
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Right to object
You have the right to object at any time to our processing of your personal information for direct marketing purposes.
Where we process your information based on our legitimate interests
You also have the right to object, on grounds relating to your particular situation, at any time to processing of your personal information which is based on our legitimate interests. Where you object on this ground, we shall no longer process your personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Your other rights
You also have the following rights under data protection laws to request that we rectify your personal information which is inaccurate or incomplete.
In certain circumstances, you have the right to:
Please note that the above rights are not absolute, and we may be entitled to refuse requests, wholly or partly, where exceptions under applicable law apply.
EXERCISING YOUR RIGHTS
You can exercise any of your rights as described in this policy and under data protection laws by contacting the Data Protection Officer.
Save as provided under applicable data protection laws, there is no charge for the exercise of your legal rights. However, if your requests are manifestly unfounded or excessive, in particular because of their repetitive character, we may either: (a) charge a reasonable fee (subject to any limits imposed by applicable law) taking into account the administrative costs of providing the information or taking the action requested; or (b) refuse to act on the request.
Where we have reasonable doubts concerning the identity of the person making the request, we may request additional information necessary to confirm your identity.
A cookie is a small amount of data which often includes a unique identifier that is sent to your computer or mobile phone (your “device”) from the FirstMind Website and Platform and is stored on your device’s browser or hard drive.
The cookies we use on the FirstMind Platform won’t collect personally identifiable information about you and we won’t disclose information stored in cookies that we place on your device to third parties.
You can find more information about how to do manage cookies for all the commonly used internet browsers by visiting www.allaboutcookies.org. This website will also explain how you can delete cookies which are already stored on your device.
For use where Google Analytics used only. We only use “Google Analytics” on this Site. This cookie provides us with a visitor count and an understanding of how visitors move around and use the website. We can then use this information to improve navigability and the Site generally. The cookies we use on the Site won’t collect personally identifiable information about you and we won’t disclose information stored in cookies that we place on your device to third parties.
We are obliged by Google Analytics to state the following:
The FirstMind Platform contains links to other websites for ease of reference. We do not endorse any sites that are linked from the FirstMind Platform and do not assume any responsibility for the content of any such website.
You may not link the homepage or any other parts of this website without out prior written consent.
UPDATES TO THIS POLICY
We may review and, if appropriate, update this policy from time to time. We will place notice of any such amendments on the FirstMind Platform. Please visit the FirstMind Platform for the most recent version of this policy.
This policy was last reviewed and updated on 12 September 2019.